Preparing a Print Resume- Primary marketing Document
Processing a Scannable Resume
Companies use electronic tracking system for faster processing.
System to Process Scannable Resume:
O Stores incoming resumes in electronic database
O Uses a list of key words to rank the applicants
O Prepares LOR and interview offers accordingly
O Stores resumes for future reference
Advantages to Job Seekers
O Applicant’s resume matched with positions not applied otherwise
O Resume is saved in the system
O Easy to access if a new position is available in the company
Formatting a scannable Resume
O Step 1: Be sure you have keywords in your resume.
O Step 2: Use scannable characters. The resume scanning system’s OCR (Optical Character Recognition) software must be able to “read” the text on your paper resume
o Use only the most common and clear fonts such as Times, Times New Roman, Palatino, Garamond, Arial, and Helvetica, because these are usually scanner-friendly (OCR will recognize the characters properly).
o Develop your text in font sizes of 10, 11, 12, 13, or 14 points — no smaller and no larger.
o Do not use italics.
O Step 3: Emphasize words by putting them in all caps. Use all capital letters for important words rather than using bold, underline, italics, or extra-large type, so that when the image of your resume is seen by the hiring manager, those words will stand out.
O Step 4: Use simple formatting. Keep the formatting of your resume very plain:
o Do not use any vertical or horizontal lines, borders, shaded bars, or boxes.
o Change bullet points or other special symbols to standard keyboard ones such as asterisks, dashes, or plus signs.
O Step 5: Print your resume on plain white paper. You want to create a high contrast between your type and the background for the most accurate scanning possible. The best way to do this is to:
O Don’t fax your resume. Fax machines lessen the integrity of the print, making it harder for the OCR to recognize characters.
• Choose postings of your resume with purpose.
• Don’t get in a hurry.
• Include your resume in the format requested by the employer or job bank.
• Include a key word summary after the identification section.
• Email a cover message to accompany an online resume.
SUPPLEMENTING A RESUME
There are two additional tools for communicating Qualifications and abilities other than a Resume: